The Do’s and Don’ts of Keeping Track of Your Employees
Keeping track of your employees is an important part of managing a successful business. Not only does it help you to ensure that employees are meeting deadlines and following through on tasks, but it also helps you to monitor their performance and ensure that they are working efficiently. In this blog post, we will discuss the do’s and don’ts of keeping track of your employees, so that you can get the most out of your team.
DO use employee tracking software
Employee tracking software is one of the most efficient and effective ways to keep track of your employees. It allows you to track employee attendance, hours worked, and job performance with ease. Employee tracking software allows employers to monitor the activity of their staff and accurately measure productivity.
With employee tracking software, employers can set goals and objectives for each employee and monitor progress throughout the day. This gives employers the ability to reward employees for a job well done and take corrective action for any areas of improvement. Employee tracking software can also be used to identify trends in employee behavior, allowing employers to make adjustments as needed.
Employee tracking software also helps employers keep track of payroll and compliance-related issues. It can help ensure that employees are getting paid correctly and on time. In addition, employee tracking software can help employers stay on top of important government regulations, such as those related to minimum wage, overtime, and sick leave.
Overall, employee tracking software is an invaluable tool for employers looking to monitor the activity of their staff. It provides an accurate way to track employee performance, payroll, and compliance-related issues.
Don’t use GPS tracking devices
GPS tracking devices are not only intrusive and potentially illegal, they also can create a hostile work environment. By tracking employee movement, you will be crossing into areas of personal privacy. Even if your employees agree to be tracked, they could view it as a lack of trust. This could lead to issues of mistrust between you and your employees that can cause tension in the workplace. Furthermore, GPS tracking is considered an invasion of privacy in many states, so it’s best to avoid using it for tracking employees altogether.
DO keep detailed records
When it comes to keeping track of your employees, one of the most important things to do is to keep detailed records. This includes documenting employee work hours, attendance records, sick days, and other important information. By tracking this information, you’ll have a much better understanding of your employees’ performance, what areas they are excelling in and which areas need improvement.
Keeping detailed records also helps with payroll. As you track your employees’ hours, you can ensure they get the wages they are owed and that payroll is accurate. In addition, detailed records also give you a historical look into your employees’ past performance and can be used to inform decisions about promotions and other workplace changes.
Creating a system for tracking and recording employee data can be done manually or through specialized software. While both options have their advantages and disadvantages, using the software can be beneficial for larger companies as it automates the process and allows for more detailed records and data analysis.
Don’t make assumptions
When it comes to tracking your employees, one of the most important rules is to not make assumptions. It’s easy to assume that certain types of employees need to be tracked more closely than others, or that they’re working less efficiently than they should be. This kind of assumption can lead to unnecessary tension between you and your employees, as well as a decrease in productivity.
Instead, focus on keeping accurate records and tracking data so you can see how productive each employee is without jumping to any conclusions. It’s also important to remember that different employees work at different speeds and may not always be able to complete tasks as quickly as others. By understanding this and not making assumptions, you can ensure that each employee is treated fairly and accurately.
DO give employees privacy
It is important to remember that employees have the right to their own privacy and should be respected as such. Tracking software is a great tool for managing your employees but you should never use it as an intrusive method of monitoring their every move. It should be used to gain insight into work performance and productivity, not as a means of snooping into personal lives.
Allow employees to manage their own data and only track the information that is necessary to help you evaluate their performance. Let them know that their privacy is important to you, and make sure that they understand the limits of the tracking system. Make sure that your employees are given access to their own records, so they can review and manage the data themselves.
At the end of the day, tracking should be a mutually beneficial process between employer and employee, where both parties work together to ensure that tasks are done efficiently. Employees must feel safe and respected in order to provide their best work. If you don’t give them the privacy they need, then you risk stifling their creativity and motivation. By maintaining a respectful distance and giving your employees privacy, you can encourage them to do their best work and create a strong team dynamic.
Don’t be intrusive
When it comes to tracking your employees, one of the most important things to remember is not to be intrusive. You should always respect their privacy and not pry into their personal lives. When it comes to tracking employee performance, make sure you’re doing so in a way that doesn’t invade their personal space or make them feel uncomfortable. This could include tracking hours worked, daily tasks, or other metrics related to their job responsibilities, but not their private conversations or emails. It’s also important to establish policies regarding the acceptable use of company devices and networks and make sure that employees are aware of those policies. Additionally, you should never ask for access to any social media accounts or personal information that would be considered intrusive. Tracking employees should never come at the expense of their comfort or sense of privacy.
Related: MYOB Partners Program – Get the Most Out of Your Accounting Software